A record should be kept of all modular tests completed and of the minimum hours logged.
Record should be kept of all modular tests completed and the minimum hours logged.
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A certified copy of the apprentice's highest South African school or other SA qualification, or a SAQA-evaluated certificate, must be attached to the contract.
Certified copy of highest SA school qualification or any other SA qualification or an evaluated certificate by SAQA must be attached to the contract.
A certified copy of the apprentice's identity document (the page with the photograph) must be attached to the contract.
Certified copy of identity document, the page on which the photograph appears, must be attached to the contract.
Two fully completed apprenticeship contracts must be prepared for registration.
Two (2) fully completed Motor CBMT Industry contracts.
Once the learning guides have been received, page 5 of the contract (the Addendum) must be completed and signed by all parties.
Once learning guides have been received, page 5 of the contract (Addendum) must be completed and signed by all parties.
All fields of the learner agreement must be completed.
All fields to be completed
The parties to the agreement may initial each page of it, but must do so consistently.
Parties to the agreement may initial each page, consistency must apply
Under Regulation 21(2), records must currently be kept as hard copies for auditing purposes.
the regulation, as the standing principle, currently requires hard copies for auditing purposes
Electronically signed learner agreements are accepted.
DHET Response-They will be accepted.
Parties must not insert start and end dates on the agreement. CHIETA does this, and the start date is the date of registration or enrolment.
Do not insert start and end dates : CHIETA will do this as the start date is the date of registration/enrolment
When a certificate is revoked, the AQP must record the status of that record as revoked on its own records. The QCTO keeps the record as revoked and it can never be re-issued.
The AQP must indicate the status of such a record as revoked on their records. The QCTO will maintain the record but the record will have the status of revoked and cannot be re-issued at any time.
The AQP must certify, store safely and keep available for QCTO verification all supporting documents behind its certification recommendations.
All supporting documents have been certified, stored for safe keeping and can be requested by the Quality Council for Trades and Occupations (QCTO) for verification.
The employer must make the learning records available to the designated AgriSETA practitioner for verification.
The learning records will be available to the designated AgriSETA Practitioner for verification.
The employer must submit the signed learnership agreement to the SETA for registration.
submit the signed learnership agreement to the SETA for registration.
The training provider must record, monitor and retain details of the education and training given to the learner, and periodically discuss progress with the learner and the employer.
record, monitor and retain details of the education and training provided to the learner in terms of the learnership and periodically discuss progress with the learner and the employer;
An assessment centre must keep learner records of the assessments conducted.
Learner records of assessments conducted
An assessment centre must record evidence of each learner's progression.
Evidence of individual learner progression recorded.
An assessment centre must keep its records and documentation safe, in a management information system.
Management information system Safe keeping of records and documentation
An assessment centre's management information system must hold detailed information on past and present learners.
Contains detailed information on past and present learners.
The provider must design and implement a records system in line with LGSETA and NLRD requirements.
Design and implement a records system in line with LGSETA and NLRD requirements
Before the programme starts, the employer must upload to the INSETA MIS the learner contract of employment, certified qualification and ID copies (not older than 6 months), a marriage certificate where the surname differs, the workplace based learner agreement, proof of disability where appropriate, any host site agreement, the POPI Act declaration and the provider's training schedule.
The below documents must be uploaded on the MIS as per the prescribed manner: • Completed fixed term contract of employment between learners and employer. • Certified copy of relevant qualifications (not older than 6 months) • Certified ID copy for all learner beneficiaries applied for (not older than 6 months) • Certified copy of a Marriage certificate where a learner’s surname is NOT identical with that on the ID copy due to change of a maiden surname. • Workplace Based learner agreement completed in full. • Proof of disability, where appropriate • Proof of signed agreement between primary employer and any host sites (if applicable) • POPI Act Declaration Form • Training schedule as per training provider/SDP
On request, at six months the employer must submit a progress report per LGA number, six months of stipend payslips and proof that the Work Readiness Programme was implemented.
The following documents must be submitted on request after commencement of the learnership: At six months: • Progress report per LGA number • Proof of 6 months stipend payslips • Proof of Work Readiness Programme implementation
The employer must keep up-to-date records of workplace learning and periodically discuss progress with the learner and the provider.
keep up to date records of workplace learning and periodically discuss progress with the learner and the provider;
The provider must record, monitor and retain details of the education and training it gives the learner, and periodically discuss and record progress with the learner and the employer.
record, monitor and retain details of the education and training provided to the learner in terms of the workplace based learning programme and periodically discuss and record progress with the learner and the employer;
Confidentiality of moderation information must be maintained at all costs.
Confidentiality is to be maintained at all costs.
A complete moderation report must be filed in the lockable cupboard, in the Moderation File.
A complete report is to be filed in the lockable cupboard in the Moderation File.
Moderation reports must be stored in a moderation file together with the completed assessment portfolios.
These reports will be stored in a moderation file with the completed assessment portfolios.
For each candidate the provider must keep ID, CV and scholastic documents, a registration form with database entry, a contract, and a learner administration file.
ID / CV / scholastic documents 2 Registration Form & database entry 3 Contract 4 Learner administration file
Assessment recording and administration must be complete.
Assessment Recording & Administration - complete
The provider must keep a record of attendance, with assessment results or a progress report. This applies to both e-learning and correspondence or distance learning.
Record of attendance (Assessment Results/Progress Report)
For e-learning, the provider's quality management system must cover how data is archived, saved and exported.
Archiving, Saving and Exporting data
Phase-in plans must be readily available for verification or inspection.
Phase-inplansmustbereadilyavailableforverificationorinspection
Evidence that learners were orientated on the COVID-19 safety measures must be made available whenever it is required.
Evidenceoflearnerorientationmustbemadeavailableasandwhenrequired.
Accurate and reliable records of student e-assessment should be kept and should be easy to retrieve when needed.
Accurate and reliable records of student e-assessment are kept and can easily be retrieved when there is a need.
The e-learning platform should capture and keep records of learner engagements, so that notional hours are accounted for.
is able to capture and keep records of Jearner engagements. This is particularly important to ensure notional hours are accounted for.
SDPs must make sure required back-ups and disaster recovery plans are in place to secure learner information, work and assessments.
SDPs must ensure that required back-ups and Disaster Recovery Plans are in place to secure the learner information, work and assessments.
A provider must keep all records about RPL, including the financial costs.
An SDP must keep all records pertaining to RPL including the financial costs.
Assessors must protect the confidentiality of a learner's results and must not tell other learners or unauthorised role-players the outcome without the learner's permission.
Assessors should not tell other learners or unauthorised role-players what the outcome of the assessment is without permission from the learner.
The SDP must keep proof of all internal assessments until the learner has been certified. After that it may dispose of the proof or store it digitally, provided all internal summative results have been recorded.
Proof of all internal assessments must be kept by the SDP until the learner has been certified, and may thereafter be disposed of or stored digitally, provided all relevant internal summative results have been recorded for historic purposes.
Summative results for all modules must be recorded, and quality assurance evidence must be in place.
Summative results for all modules must be recorded, and quality assurance evidence in place.